Sunday, August 10, 2008
Organization Structure & Job Describtion
The organization was founded on 22 nd july 2008. We are passionate to improve life in the Ahmadabad and across the country. Under his direction, AIESEC trainees and other staff from within the Seva Bhava are dedicated to the development of this NGO which itself is a syndicate of all the NGO's presently working in Ahmadabad. We carry out many activities with the help of sponsors and volunteers in order to change the living environment . The daily work is organized by the management team below.
Chairman:
Mr Chairman heads the whole NGO, and is responsible for all of its staff. All decisions related to the development of the syndicate, and partnerships between it and other organizations must have his approval. He is responsible for presenting the NGO, such as our values, vision and operations. In addition, he is the main contact inside the Seva Bhav.
Assistants: Trainees
The AIESEC trainees are responsible for the operation of NGO on behalf of Mr Chairman. The job focuses on mentoring and coaching both staff and volunteers within the NGO in order to achieve expected goals, such as fund raising, searching for suitable participants for our various activities, realising partnerships and creating and implementing projects. The duration of each traineeship should be at least six months. The trainees arrange daily work for the following four departments:
1. Finance
Fund Raising is the most important part of this position. With the information from the public relations department, he/she contacts the sponsors. The documents shown to the sponsors should be prepared by him/her in advance. He/she is also the accountant of NGO, controlling the finances of the NGO, including creating the budget for our activities. Any expenditure must be approved by both the individual responsible for Finance and the chairman.
2. Human resources
He/she takes charge of recruitment, following training and support for volunteers. In addition, the schedule of different activities should be listed by him in advance. He/she also supervises the work of volunteers in order to guarantee the quality of every activity. If any volunteers have problems, they can turn to him/her. Through regular discussion with the local coordinator, he/she is responsible for creating new projects to encourage volunteer participation.
3. Public relations
He/she spends a large part of time setting up new partnerships, and finding opportunities for the NGO to develop itself. Partners include universities, governments, companies and other NGOs. He/she organizes various promotional activities to present the NGO, and distributes information about the synidate NGO’s in order to make us more well-known. Searching for potential sponsors and volunteers is an important part of this position since it deeply affects the financial and human resources departments. When they find any organizations and volunteers interested in our NGO, they should ask the related department to do the further communication and follow the formal procedure.
4. Local coordinator
He/she is responsible for the people working in Seva Bhav. He/she should have excellent communication with the people of Seva Bhav, and create various surveys so that the NGO knows what the community needs. His/her job focuses on building a database of personal information for the Seva Bhav, from which the other departments can draw the necessary statistics to organize activities and choose suitable participants. In addition, he/she needs to obtain feedback from all of the participants in order to guarantee the quality of the service.
Chairman:
Mr Chairman heads the whole NGO, and is responsible for all of its staff. All decisions related to the development of the syndicate, and partnerships between it and other organizations must have his approval. He is responsible for presenting the NGO, such as our values, vision and operations. In addition, he is the main contact inside the Seva Bhav.
Assistants: Trainees
The AIESEC trainees are responsible for the operation of NGO on behalf of Mr Chairman. The job focuses on mentoring and coaching both staff and volunteers within the NGO in order to achieve expected goals, such as fund raising, searching for suitable participants for our various activities, realising partnerships and creating and implementing projects. The duration of each traineeship should be at least six months. The trainees arrange daily work for the following four departments:
1. Finance
Fund Raising is the most important part of this position. With the information from the public relations department, he/she contacts the sponsors. The documents shown to the sponsors should be prepared by him/her in advance. He/she is also the accountant of NGO, controlling the finances of the NGO, including creating the budget for our activities. Any expenditure must be approved by both the individual responsible for Finance and the chairman.
2. Human resources
He/she takes charge of recruitment, following training and support for volunteers. In addition, the schedule of different activities should be listed by him in advance. He/she also supervises the work of volunteers in order to guarantee the quality of every activity. If any volunteers have problems, they can turn to him/her. Through regular discussion with the local coordinator, he/she is responsible for creating new projects to encourage volunteer participation.
3. Public relations
He/she spends a large part of time setting up new partnerships, and finding opportunities for the NGO to develop itself. Partners include universities, governments, companies and other NGOs. He/she organizes various promotional activities to present the NGO, and distributes information about the synidate NGO’s in order to make us more well-known. Searching for potential sponsors and volunteers is an important part of this position since it deeply affects the financial and human resources departments. When they find any organizations and volunteers interested in our NGO, they should ask the related department to do the further communication and follow the formal procedure.
4. Local coordinator
He/she is responsible for the people working in Seva Bhav. He/she should have excellent communication with the people of Seva Bhav, and create various surveys so that the NGO knows what the community needs. His/her job focuses on building a database of personal information for the Seva Bhav, from which the other departments can draw the necessary statistics to organize activities and choose suitable participants. In addition, he/she needs to obtain feedback from all of the participants in order to guarantee the quality of the service.
Contact Us
If you wish to get further information on substantive issues, obtain promotional materials or documentation about Seva Bhav, send articles or simply comment on our web site, please use the Feedback Form or contact:
Seva Bhav
1818 H Street,
Vastrapur,
Ahmedabad, INDIA
E-mail: information@SevaBhav.com
Telephone: (+91 79) 23245666
Fax: (+91 79) 23245777
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